Mileage Reimbursement Calculator
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This mileage reimbursement calculator values your miles at the IRS standard mileage rate. Choose business, medical or charity miles and the period you drove. From July 1, 2026, 1,000 business miles is worth $760.00 at 76 cents a mile, compared with $725.00 earlier in the year.
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How to use the mileage reimbursement calculator
- Enter the miles you drove.
- Choose what the trips were for: business, medical or military moving, or charity.
- Choose the period you drove in, because the rate changed on July 1, 2026.
- If your employer pays its own rate, open “Use a different rate” and enter it in cents per mile.
How mileage reimbursement is calculated
The calculation
Value = Miles driven × Rate per mile
The rate per mile is the IRS standard mileage rate for the purpose and period you chose, written in cents. 76 cents is $0.76.
IRS standard mileage rates
Business: 72.5 cents (January to June 2026), 76 cents (July to December 2026), 70 cents (2025). Medical or military moving: 20.5, 23.5 and 21 cents. Charity: 14 cents in all three periods. Source: the IRS standard mileage rates page, checked in October 2026.
Mileage Reimbursement Calculator examples
Example 1: 1,000 business miles after July 1, 2026
1,000 × $0.76 = $760.00.
Example 2: the same trip earlier in 2026
Between January 1 and June 30, 2026 the business rate was 72.5 cents, so 1,000 miles is $725.00, which is $35.00 less than at the higher rate.
Example 3: a weekly route
250 business miles a week at 76 cents is 250 × $0.76 = $190.00 a week.
Example 4: medical and charity miles
1,000 medical miles at 23.5 cents is $235.00. 1,000 charity miles at 14 cents is $140.00.
Business mileage at 76 cents per mile
July 1 to December 31, 2026.
| Miles | Value |
|---|---|
| 100 | $76.00 |
| 250 | $190.00 |
| 500 | $380.00 |
| 1,000 | $760.00 |
| 5,000 | $3,800.00 |
| 10,000 | $7,600.00 |
IRS mileage rates by period
The rate changed mid-year in 2026, so the period matters. This is what 1,000 miles is worth in each period, with the per-mile rates beside them.
| Purpose | 2025 | Jan 1 to Jun 30, 2026 | Jul 1 to Dec 31, 2026 |
|---|---|---|---|
| Business | 70 cents | 72.5 cents | 76 cents |
| Medical or military moving | 21 cents | 20.5 cents | 23.5 cents |
| Charity | 14 cents | 14 cents | 14 cents |
| Purpose | 2025 | Jan 1 to Jun 30, 2026 | Jul 1 to Dec 31, 2026 |
|---|---|---|---|
| Business | $700.00 | $725.00 | $760.00 |
| Medical or military moving | $210.00 | $205.00 | $235.00 |
| Charity | $140.00 | $140.00 | $140.00 |
If your trips span the change, work out each period separately. 6,000 business miles before July 1 at 72.5 cents is $4,350.00, and 6,000 after at 76 cents is $4,560.00, for $8,910.00. The July increase adds $350.00 on every 10,000 business miles. Source: IRS, standard mileage rates, page reviewed 28 July 2026.
Standard mileage rate or actual expenses
The IRS says you can generally work out your deductible car expense with one of two methods: the standard mileage rate method or the actual expense method. This page uses the first, which multiplies miles by a set rate and covers the running costs of the vehicle in that rate. The actual expense method adds up what the car really cost you, such as fuel, insurance, repairs and depreciation, and applies the business share. For a car you own, you have to choose the standard rate in the first year the car is available for use in your business. There are other conditions on using it, including past depreciation choices, so read the IRS guidance before you pick. Source: IRS Topic no. 510, Business use of car.
Which miles count, and what to record
- Commuting doesn’t count. Driving between home and your regular workplace is commuting, a personal expense. Trips from your workplace to a client, a supplier or another work site are the kind that can count.
- Keep a log. Record the date, the destination and the business purpose of each trip, with total miles for the year and business miles. The IRS requires that expenses be substantiated by adequate records or sufficient evidence. Entries made at the time of the trip are easier to defend than a reconstruction later.
- Reimbursement and deduction are different things. If your employer reimburses you, that is a matter of company policy. The IRS says most employees can’t deduct unreimbursed car expenses, with a few exceptions (see the questions below).
A regular route of 40 miles a day over 22 working days is 880 miles, which is $668.80 a month at 76 cents.
Mileage Reimbursement Calculator questions
What is the IRS mileage rate for 2026?
The IRS set 2026 standard mileage rates of 72.5 cents per mile for business, 20.5 cents for medical or military moving and 14 cents for charity from January 1 to June 30. It then raised them from July 1 to 76 cents for business and 23.5 cents for medical or moving, with charity unchanged at 14 cents. This calculator uses the rate for the period you pick.
Why are there two rates for 2026?
The IRS announced a mid-year increase, so trips from July 1, 2026 use the higher rates. Trips before then use the rates in effect at the time. Pick the period your trips fall in.
How do I calculate mileage reimbursement?
Multiply the miles by the rate per mile. For 1,000 business miles from July 1, 2026: 1,000 × $0.76 = $760.00. In the first half of 2026 the same trip is worth $725.00.
Does my employer have to reimburse me at the IRS rate?
Not necessarily. The IRS rate is a benchmark that many employers use because it’s simple and accepted for tax purposes. Whether you’re reimbursed, and at what rate, depends on your employer’s policy and, in some places, on state law. Check your policy or your state labor department.
What counts as business miles?
Generally, driving for work purposes other than commuting between home and your regular workplace, such as travel to a client or between work sites. The rules for what you can deduct on your own tax return are specific, so check the IRS guidance or ask a tax professional.
Do I need to keep a mileage log?
Yes, if you will claim the miles. The IRS says you must substantiate expenses with adequate records or sufficient evidence, and its guidance on car expenses calls for a record of total miles and business miles, with the date, destination and business purpose of each trip. A notebook or a tracking app both work if the entries are made at the time.
Does commuting count as business mileage?
Generally not. The IRS treats travel between your home and your regular place of work as commuting, which is a personal expense and not deductible business mileage. Driving from your regular workplace to a client or another work site is a different matter. Check the IRS guidance for your situation.
Can employees deduct unreimbursed mileage on their taxes?
Most cannot. The IRS says most employees can’t deduct unreimbursed car expenses, with exceptions for a member of the Armed Forces or military reservist, a qualified performing artist, a fee-basis state or local government official, and people who are self-employed. If your employer doesn’t reimburse you, ask a tax professional what applies to you.
What is the IRS mileage rate for 2025?
For 2025 the IRS set 70 cents per mile for business, 21 cents for medical or military moving and 14 cents for charity. The 2025 option in the calculator uses those rates.
What if my employer pays a different rate?
Use the “Use a different rate” box and enter it in cents per mile. For example, 60 cents per mile on 100 miles is $60.
What this calculator doesn’t do
- It uses the IRS standard mileage rates. It doesn’t use your actual vehicle costs, which is the other method the IRS allows.
- It doesn’t decide if a trip counts as business, if you can deduct it, or if your employer must reimburse it.
- Rates change from year to year and occasionally mid-year. This page is verified through December 31, 2026.
- It isn’t tax advice.
Results are estimates for planning, not financial advice. The methodology page explains how every calculator here is built and checked.